PRIVACY POLICY STATEMENT (abridged version)

Anti-Doping Organization of Hong Kong, China (ADOHK) applies appropriate, sufficient and effective privacy protections to the Personal Information when conducting antidoping programs which involve significant amount of athletes’ personal information.

1. Standards for handling personal information

1.1 World Anti-Doping Agent (WADA) has enforced the “International Standard for the Protection of Privacy and Personal Information”, that can be downloaded from http://www.wada-ama.org, since 1 January 2009. ADOHK, as a signatory of the World Anti-Doping Code, would process the personal data strictly according to the Standard, providing such processing does not conflict with applicable privacy and data protection law, or where otherwise required by applicable law, regulation or compulsory legal process. In addition, written consent / declaration from athletes would be sought before they provide their personal data to ADOHK.

1.2 Personal data of athletes are processed in compliance with the Personal Data (Privacy) Ordinance (Cap. 486). Specially all procedures adopted are in adherence to the six data protection  principles as laid down in the Ordinance. These principles include the following.

(i) Purpose and Manner of Collection
The personal data could only be collected for a lawful purpose directly related to a function or activity of the data user.

(ii) Accuracy and Duration of Retention
ADOHK would require data users to take all practicable steps to ensure that personal data is accurate and is not kept longer than necessary for the fulfillment of the purpose.

(iii) Use of Data
The use of personal data is prohibited for any new purpose which is not or is unrelated to the original purpose when collecting the data. The main purposes for collecting athletes’ personal data consist of their whereabouts information, monitored by the Anti-Doping Administration and Management System (ADAMS), that is run by WADA; for the application of Therapeutic Use Exemption; completing the Doping Control From prior to collecting athletes’ urine/blood samples and Anti-Doping Education.

(iv) Data Security
ADOHK would take all practicable steps to protect the personal data they hold against unauthorized or accidental access, processing, erasure, loss or use.

(v) Openness and Transparency
ADOHK would take all practicable steps to ensure openness of their personal data policies and practices, the kind of personal data held and the main purpose for holding it.

2. Data Access and Correction

2.1 Data access requests should be made in writing using the form prescribed by the Privacy Commissioner for Personal Data. The completed form should be sent directly to the Data Protection Officer by fax (2890 3677), by email ([email protected]), or in person or by post to:

Anti-Doping Organization of Hong Kong, China
Upper 10/F, Sports Complex Building
South China Athletic Association
88 Caroline Hill Road, Causeway Bay
Hong Kong

2.2 When handling a data access or correction request, the Organization will check the identity of the requester to ensure that he is the person legally entitled to make the data access or correction request.

3. Enquiries

Any enquiries regarding the Organization’s personal data privacy policy and practice may be addressed to the Data Protection Officer by post to the above correspondence address, via email to [email protected] or by telephone to 2890 3644 during office hours.

For details on how the Organization handles personal data (e.g. types of personal data held, main purposes for keeping personal data, information collected on the Organization’s websites, etc.), please refer to the ADOHK Privacy Policy Statement (Full Version in English).

In the event of any inconsistency between the English version and the Chinese version of this statement, the English version shall prevail.

The Organization’s Privacy Policy Statement is kept under regular review, at least once per year, including to assess the processing of sensitive personal information and whereabouts information to determine the proportionality and risks of their processing or whenever there is a significant change in processing activity or technical system. This statement was last updated on 11 June 2025.